Introduction: Security for Mission-Driven Money
Nonprofit leaders juggle so much: grant deadlines, donor asks, team expenses, and the expectation—sometimes unspoken—that every dollar be both well-spent and well-defended. In a world where online banking and lightning-fast digital payments are the norm, the stakes for keeping your nonprofit’s funds safe have never been higher.
Fraud, cybercrimes, and accidental errors threaten organizations large and small. For a nonprofit, one breach doesn’t just mean a bad day; it could jeopardize a program, a report to funders, or even your organization’s future. That’s precisely why Holdings exists: to empower nonprofits with bank-level security, easy transparency, and the control you need—without all the friction and hidden fees.
Nonprofit Banking, Strong by Design
At Holdings, we understand that money management for nonprofits goes beyond simple checking accounts. You need to safeguard each grant, report on every expense, and pass audits with your head held high. Our platform is built from the ground up to serve nonprofits, community organizations, and mission-driven coalitions—no financial background required.
We combine zero-fee checking, a flat 2% yield on all eligible balances, integrated, audit-friendly accounting, and bookkeeping expertise with security features designed to give you confidence at every step. After all, your donors, partners, and constituents rely on your stewardship—and so do you.
Why Secure Money Movement Is Essential for Nonprofits
Security is rarely the flashy part of running a nonprofit, but it’s always a priority. Each time funds move—from a donation to a staff reimbursement, or from a grant award to a community partner—there are risks. Phishing attacks, account takeovers, and human slip-ups can lead to loss or even public trust issues.
Traditional bank protection often stops at passwords and basic multi-factor authentication. At Holdings, we believe this simply isn’t enough, especially for organizations who face both public scrutiny and internal resource gaps. Our approach weaves advanced controls directly into your everyday operations. This isn’t an afterthought; it’s foundational.
Virtual Accounts: Segmentation Without Spreadsheets
Many nonprofits suffer from “account sprawl” or endless spreadsheets trying to track grant funds, restricted donations, or event budgets. At Holdings, it’s different.
Virtual accounts let you split your money by grant, program, or fund—no math gymnastics required. Moving money between virtual buckets is intuitive, traceable, and safe. You can stop fearing year-end reconciliations and focus on showing your impact.
Dual Approval: Strong Internal Controls, Made Easy
One of our flagship features is dual approval for every outgoing payment. In the nonprofit world, this isn’t just “nice to have”—it can be the difference between catching a mistake and an uncomfortable call with your board or CFO.
Dual approval means two people must review and sign off on every transfer—ACH, wire, or even internal reallocation. No one ever moves money alone. You can tailor this to your workflow: maybe your ED initiates and your finance lead approves, or a Grants Manager starts and the Executive Director finishes.
Instructions: Enabling Dual Approval in Holdings
Log in as a SuperAdmin on your Holdings dashboard.
Click on the Team tab. This is your hub for roles, permissions, and who’s allowed to do what.
Select “Add money movement controls.”
Toggle on “Money Movement Admin Approvals.”
Once set, every payment (wire, ACH, internal transfer) will require both initiation and separate approval before it goes out.
In practice, this means you automatically meet most grant and audit standards for separation of duties, while reducing the chance of internal or external fraud.
The Value of Separation of Duties for Nonprofits
It isn’t about “trust issues”—it’s about stewardship. Nonprofits work hard to foster community, but internal fraud is real, and even honest mistakes can disrupt operations.
With Holdings, separation of duties is built right in. No single team member has unchecked power over your cash. It’s easy to set up, easy to adjust as your team grows—even if that team includes volunteers or rotating board treasurers.
Every transaction has an audit trail: who requested it, who approved, and when. If funders or auditors ever ask, you’re ready.
Real-Time Alerts and Transparency
Ever had to “chase down” an approving signatory or wonder if a payment left the bank? Holdings solves that with instant notifications:
Approvers get messages (email or SMS, your choice) for every outgoing transaction that needs their signoff.
You’ll know, in real time, when money moves, approvals are granted, or if anyone changes account permissions.
This keeps everyone aligned and eliminates confusion—especially helpful for distributed teams, remote staff, or fast-moving projects.
Role-Based Access Control—Built for Nonprofit Teams
Large nonprofits might have full-time finance staff; grassroots groups might rely on volunteers and board members. Either way, it matters who’s allowed to touch the money.
Holdings lets you create and edit roles. You control which team members can:
Initiate payments
Approve outgoing funds
View balances but not move money
Add new users or change permissions
Because you can adjust access anytime, onboarding temporary staff, new board members, or partners is easy and always secure.
Multi-Factor Authentication (MFA) for Everyone
Every user on Holdings must verify their identity—with no exceptions or workarounds. This makes life much harder for hackers and fraudsters.
Whether it’s a program director on the go or a seasonal volunteer at a community event, your accounts stay locked tight against unauthorized access.
Secure Data Always: Encryption in Transit and at Rest
Your donor information, grant documentation, and financial records are encrypted both while stored on our servers and as they travel over the internet. Only you decide who gets access—Holdings never sells or shares your data.
Automated Fraud Monitoring for Peace of Mind
Scammers are creative; detection needs to be smarter. Holdings’ systems watch for suspicious patterns, odd timings, or unexpected changes—then alert your team before any damage occurs.
You don’t have to be a cybersecurity expert. Our tools work behind the scenes, letting you focus on your programs, not chasing down fraud.
Audit Trails That Make Reporting Easy
Has an auditor ever asked for proof of who did what, and when? With Holdings, every money movement, approval, or role change is logged and accessible. No more mystery and no more scrambling for explanations come audit time.
Staying Ahead of Digital Threats
Phishing. Ransomware. Social engineering. Unfortunately, nonprofits are frequent targets due to their public campaigns and lean teams.
Holdings protects against unauthorized access, bank fraud, and scams—on your behalf. But if something does look unusual, you’ll get notified instantly, giving you time to act.
Compliance Without Headache
Many grants and donors expect specific safeguards and reporting standards. Holdings helps you meet requirements like the Bank Secrecy Act and other nonprofit compliance rules—so you stay funder-ready, not funder-frazzled.
Zero Fees—So All Your Funds Go Further
Let’s bust an old myth: nonprofit accounts don’t have to be loaded with nickel-and-dime charges. At Holdings, we believe every dollar should help your mission—not pad a bank’s profits.
No monthly account fees
No fees for moving money domestically
No hidden charges for sending payments or managing accounts
Earn a flat 2% interest on eligible balances (applied and paid monthly)
The result? More resources for your cause, less explanation needed to your stakeholders.
Integrated Bookkeeping and Accounting
We know financial reporting is the backbone of nonprofit transparency. Holdings offers:
Integrated accounting that ties directly to your bank activity
Bookkeeping services to help you close the books cleanly, stay compliant, and wow your auditors
You can sync Holdings with tools like Sage Intacct or QuickBooks if you already have them or manage it all in one place if you don’t. Holdings is compatible, not competitive.
Robust Deposit Protection and Insurance
Your nonprofit’s deposits are protected up to $3 million via a blend of i3 Bank (Member FDIC) and partner banks under sweep arrangements. Even as your balance grows—after a big gala or a new grant—you’re covered.
Sweep networks automatically spread large balances across insured institutions, so your team can rest easy knowing you’re protected against bank failures.
Secure Debit Cards for Staff and Volunteers
Issue digital or physical Holdings debit cards to staff, program leads, or trusted volunteers. Set spend limits by grant or event, see every purchase in real time, and reduce the annoyance of reimbursements. Cards can be turned on/off instantly—no calls to the bank or waiting on paperwork.
Empowering Program-Based and Grant-Based Tracking
For nonprofits managing multiple projects, grants, or restricted funds, tracking money at the source is essential. Holdings lets you assign every transaction to a specific virtual account, program, or fund—automatically, not by hand.
Every donation, grant, or expense fits into its own labeled bucket. When it’s time to report to a funder or board, you’ve got clean, ready-to-share records at your fingertips.
Simple Digital Banking, Built for You
Access your accounts, manage approvals, and keep an eye on cash from any device. All you need is a browser—no special software, no required downloads. Whether you’re in the office, at a conference, or on the road, you have secure access everywhere.
Real-Time Reporting for Actionable Insights
Generate detailed reports on donations, grant income, program spending, or reimbursements in seconds. Customizable reports let you slice and dice your data for board decks, annual reports, or grant compliance. You can export your data or review it live without waiting for month-end statements.
Cloud Storage Means Safe, Accessible Records
Your financial records and transaction histories live securely in the cloud—protected, encrypted, and always accessible. No more worrying about lost files, crashed hard drives, or outdated backups.
Managing Risk and Accountability
Good stewardship means more than avoiding fraud. It’s about giving your board, donors, and community partners the confidence that their investment in your mission is in safe hands.
Holdings helps you verify every user, scan for fraud, enforce clear internal controls, and generate ready-to-share reports, so you’re always prepared for reviews or inquiries.
Protecting Against Modern Cyber Threats
Nonprofits are no longer immune to high-tech threats. Holdings’ platform is updated continuously to defend against the latest schemes—whether that’s malware, social engineering, or new forms of digital trickery.
Getting Started: Fast, Frictionless, and Friendly
Setting up Holdings is quick—no trips to a branch, no piles of paperwork.
Instructions: Getting Started With Holdings
Head to the Holdings website and start your application.
Provide your nonprofit’s basic information and documentation.
Set up your user roles and permissions during onboarding (customizable at any time).
Move your existing funds into your new Holdings account.
Assign virtual accounts or labels for each grant, program, or fund as needed.
In minutes, you’re ready to manage, protect, and report on your money—with full controls and visibility.
Easy User Management, Built for Change
Nonprofits live and breathe change—new hires, departing staff, expanding boards. With Holdings, it’s simple:
Add, remove, or edit users anytime
Update permissions quickly (for staff, volunteers, treasurers, or partners)
Log and track changes for a clear accountability trail
No need to call support or wait for slow manual reviews.
Flexible Payments for the Real Nonprofit World
Paying vendors, handling stipends, reimbursements, or program expenses—all happen safely through Holdings. Integrate with your chosen payment provider or rely entirely on us.
Automate recurring payments, manage accounts payable, and track every outgoing dollar by project, grant, or event. Cash controls keep everything transparent and under your supervision.
Audit-Ready on Demand
When the board wants assurance or a funder needs a financial report, Holdings delivers:
Every transaction, approval, and permission change is logged and timestamped
Export data for audits, board meetings, or compliance reviews in seconds
Reporting tools let you generate custom statements with just a few clicks
Stay prepared—no more hunting for receipts or struggling with spreadsheet chaos.
Compatible, Not Competitive
Already running Sage Intacct or QuickBooks? Great—Holdings fits right in. Our integrations let you sync transaction data for easy reconciliations; you can also export files for manual review. Prefer all-in-one? Holdings can handle your bookkeeping soup to nuts—no need to change systems unless you want to.
Scaling With Your Mission
Whether you’re a volunteer-led initiative or have a finance-savvy team spanning multiple sites, Holdings grows with you. Add more virtual accounts as your programs expand. Onboard new staff as your grant portfolio grows. Adjust approval workflows as your needs become more complex. Your system adapts—no matter your size or sophistication.
Regular Innovation With Safety as Our Compass
Nonprofits innovate every day—and so do we. We continually release platform updates, incorporating feedback from organizations like yours. Our tools are designed for real nonprofits in the field, supporting your mission in a fast-moving world.
API Access and Integrations—Connect What Works for You
Want to integrate Holdings with your existing fundraising tools, payroll services, or custom software? Our API and integrations make it simple, eliminating data re-entry or copy-paste errors that can lead to mistakes.
Frequently Asked Questions for Nonprofits
How does Holdings reduce payment and transfer risk for nonprofits?
Every outgoing payment is protected by dual approval and real-time monitoring, reducing the risk of fraud or mistakes.
Is my nonprofit’s money insured?
Funds are insured up to $3 million through a blend of i3 Bank (Member FDIC) and our network of partner banks—so large grants or event surges are covered.
What about hidden fees?
There are zero account fees or domestic transaction fees. Some foreign transaction fees may apply, but you’ll never discover a surprise deduction.
Do I need a mobile app to access my account?
No download required. Use our fully responsive website on any device.
Can we connect Holdings to our nonprofit accounting system?
Yes. Use our integrated accounting tools or sync data with external software like Sage Intacct or QuickBooks.
Quick Pricing Overview for Nonprofits
Product or Service | Price |
|---|---|
Nonprofit Checking Account | $0/month |
Integrated Accounting | $20/month |
Bookkeeping Service | from $100/mo |
Domestic Transactions | $0 |
APY on Balances | 2% |
FDIC Insurance Coverage | Up to $3M |
Ready for Secure, Flexible Nonprofit Money Movement?
At the end of the day, every dollar entrusted to your organization should be both safe and simple to manage. Holdings puts control—real, easy, transparency-inspiring control—into your hands, whether you’re tracking a single grant or juggling dozens, operating solo or with a team.
We invite you to open your nonprofit account today and experience security, simplicity, and mission-aligned banking. Your cause deserves the best—from the first dollar in to the final report out—and Holdings is here to help you steward every step of the way.