Nonprofit Banking & Grant Tracking: Zero Fees, 2% APY, Easy Books

Managing money as a nonprofit is so much more than balancing a checkbook or storing funds in a standard bank account. Your organization juggles distinct funding sources, carefully stewards grants and donations, and needs tools that promote transparency, accountability, and compliance—all while running lean teams striving for maximum impact. That’s where Holdings comes in: built specifically with nonprofits in mind, our unified financial platform provides a seamless way to bank, track expenses, and keep your books clean—simplifying compliance and mission delivery every step of the way.

Why Holdings Is Different for Nonprofits

Gone are the days of patching together several disconnected tools, worrying about hidden bank fees, or fussing over tangled spreadsheets to track grants and programs. Holdings brings your financial world into one easy, integrated platform—delivering real banking, virtual accounts, team-spend controls, and expert bookkeeping designed for the nonprofit workflow.

When you choose Holdings, you get zero-fee banking, a 2% return on balances, robust expense tracking, grant and fund segmentation, and the support of a bookkeeping team that makes audits a breeze. Whether you’re managing a single annual grant or dozens across multiple programs, Holdings flexes to meet your nonprofit’s needs.

Designed for Every Type of Nonprofit

We know the nonprofit sector is incredibly diverse. Some teams are made up of volunteers and one program lead with a box of receipts. Others have seasoned CFOs employing complex systems like Sage Intacct, while most fall somewhere in between. Holdings is built to support them all—with flexibility, clarity, and control.

You might need a full-stack financial partner that provides true all-in-one cash management, or perhaps your organization is looking for state-of-the-art expense tracking to plug into tools you already love. Whichever path you choose, Holdings fits right in—never forcing you to abandon systems that are working for you.

Zero-Fee Banking That Puts Every Donor Dollar to Work

Nonprofits can’t afford for precious funding to vanish through senseless banking fees. That’s why Holdings delivers true zero-fee banking, so you maximize every donation and grant dollar. Keep your funds working for you, not for the bank.

On top of no banking fees, your balances actually earn you money—2% APY, paid monthly, so your reserves for future programs or grant matching grow, not gather dust.

You enjoyed the rare peace of mind knowing your deposits are insured up to $3 million. That’s security and stewardship donors and board members can celebrate.

Virtual Accounts: Segment Every Grant, Program, or Campaign

Trying to keep your grant funds straight in a single traditional checking account often means endless manual work and confusion. Holdings solves this by enabling you to create unlimited virtual accounts within your primary account.

Organize cash by grant, campaign, program, or donor restriction—no spreadsheet required. At a glance, see exactly how much is on hand for each purpose, so reporting is never a scramble and compliance worries fade away.

And because everything in Holdings happens in real time, you never have to rely on outdated balances—your stewardship is always up-to-date.

Team Spending, Simplified: Virtual & Physical Cards

Purchasing on behalf of your nonprofit shouldn’t mean team members get stuck fronting their own money and waiting weeks for reimbursement. With Holdings’ card tools, issue physical or virtual debit cards to staff, volunteers, or program leads.

Controls are at your fingertips—set limits, restrict spending categories, or lock cards instantly from the dashboard. Every transaction is automatically logged, categorized, and linked to the right grant or program, so managing compliance is simple and audit trails are robust.

Built-In Expense Tracking: No More Missing Receipts

Keeping tabs on every expense receipt isn’t just about being organized; for many grants and funders, it’s a compliance requirement. Holdings makes it effortless.

Snap a photo of a paper receipt, forward a digital invoice via email, or use the mobile app—Holdings captures, organizes, and categorizes every expense with minimal human effort.

Over time, the system “learns” from your patterns, making bookkeeping smarter and faster: categorize lunch for the annual gala once, and the software will remember for next time.

Bookkeeping You Can Trust—No Staff Required

If your nonprofit team is light on back-office power, Holdings’ professional bookkeeping services can step in. Our team ensures your books are current, clean, and ready for board meetings, grant reports, or audits at any time.

Pricing is clear and scales with your activity—not by the hour. Need to catch up on missed months? We’ll do the heavy lifting. Want ongoing monthly reconciliation and prep for your 990? That’s included too.

Best of all, your assigned bookkeeper operates right inside the Holdings platform—so there’s never a disconnect between your banking, spending, and official financial records.

Fully Integrated With the Big Tools

Holdings “plays nice” with the systems nonprofits already use. Connect directly to Sage Intacct, QuickBooks, or export clean data to share with your accountant or funder. You won’t be forced out of legacy systems or asked to give up workflows that serve your mission.

When it comes to getting your data in or out, we use secure, reliable integrations—so the switchover is smooth, and you stay in control.

Simple Start: From Application to Impact in One Place

No nonprofit CFO on staff? No problem. Setting up Holdings is designed to be friendly for everyone—whether your background is fundraising or finance.

Start by opening your nonprofit’s account through Holdings’ easy online process. Collect your organization’s basic paperwork (EIN, tax exemption letter, incorporation docs), then follow the step-by-step prompts to set up your profile.

You’ll add users (with distinct permission levels for board, staff, or volunteers), configure your chart of accounts, and—if you use our bookkeeping—meet your dedicated Holdings bookkeeper right in the dashboard.

Setting Up Virtual Accounts for Segmentation

Once your main account is opened, setting up virtual accounts for grants or programs is just as simple:

1. Head to the “Accounts” tab.

2. Select “Create Virtual Account."

3. Enter a name (such as “2025 Smith Foundation Grant”).

4. Assign a funding source, if desired.

5. Set rules for spending and notifications.

Repeat this process for as many programs, grants, or restricted purposes as you wish. Your dashboard will always show exact balances by fund.

Issuing Team Cards for Safe, Controlled Spending

Need to empower multiple team members with spending authority, but want controls? Issue cards in a few clicks:

1. Go to the “Cards” section.

2. Click “Issue New Card.”

3. Enter employee or volunteer details.

4. Designate spending limits and allowed purchase categories.

5. Choose physical or virtual.

Cards are active right away. You can freeze them instantly, or cancel after a project ends—giving you total control.

Everyday Expense Management: No More Chasing Down Receipts

With Holdings, receipt capture is built in. Here’s how to make it work for your team:

1. After a card transaction, the cardholder gets a prompt on their phone.

2. Snap a photo of the receipt (or upload a digital version).

3. Add a note (optional) about the purpose or program.

4. Submission is all done through the app—no more stapling, no more envelopes.

The expense is automatically categorized, attached to the right virtual account or grant, and ready for review by your bookkeeper or finance lead.

Real-Time Reporting for Smarter Decisions

Every nonprofit leader needs reliable, up-to-date data. With Holdings, reporting isn’t an afterthought—it’s at your fingertips.

View real-time dashboards with current cash position by fund, open grants, or restricted purpose. Run standard reports (like income & expense by grant) with a click. Download these reports for board packets, grants, or compliance files at any time.

Customizable filters let you zero in on a single program, date range, or donor requirement—making it easy to satisfy grantors, auditors, and your own leadership team.

Approval Workflows That Fit Your Policies

Whether your nonprofit has simple spend rules or requires formal approvals, Holdings adapts. Set custom approval flows for expenses, card issuance, or fund transfers—define approvers, set dollar thresholds, and get notified the moment action is needed.

Because it’s all baked into the platform, your audit trail is watertight. Every approval, comment, or exception is logged—keeping you on the right side of funder or regulatory requirements.

Never Lose a Grant Restriction Again

Donor restrictions matter—violate one, and you risk reputation and compliance headaches. Holdings’ virtual accounts and automated tracking make it easy to ensure every penny is used according to intent.

Assign restrictions at the account or transaction level. System-generated reports help you verify (for funders or the board) that you’ve met every stewardship promise.

Plug-and-Play Data Exports

Need to create a custom report, submit data to an external platform (like Sage or QuickBooks), or share records with your auditor? Holdings provides simple, accurate exports tailored to nonprofit standards.

Choose your timeframe, desired fields, and output format—everything from .csv to formatted spreadsheets—and export, knowing your data has already been categorized for grants, programs, or funds.

Clean, Compliant Books—even for Lean Teams

Not every nonprofit has (or needs) an in-house bookkeeper or finance manager. Holdings’ bookkeeping service keeps your books audit-ready and lets you focus on your mission.

You’ll receive timely reconciliations, monthly financial statements, and guidance on best practices for nonprofit accounting. Our bookkeepers understand restricted funds, in-kind gifts, program service ratios, and the unique compliance needs of the sector.

When it’s time for tax filings, grant applications, or compliance reviews, everything you need is already organized and downloadable from your Holdings portal.

Transparent, Predictable Nonprofit Pricing

No one likes banking surprises. Holdings’ nonprofit pricing is straightforward: banking is always zero-fee, bookkeeping starts affordably and scales by your activity—not hours worked. You see the price up front, with zero gotchas.

Software includes unlimited users, card issuance is free, and there are no hidden charges for standard banking services. The 2% APY on balances is paid monthly, letting you grow reserves for future impact.

Board-Ready Reporting With Minimal Effort

Whether your board prefers year-over-year comparisons, expense by major function, or a snapshot of unrestricted cash, Holdings presents nonprofit data in ways that make sense.

Generate ready-to-share board packages in a couple of clicks. Attach notes, expenses, and supporting docs—with confidence that your data is already reconciled and mapped to your nonprofit’s structure.

Effortless Audit Prep & Grant Reporting

Audit season or major grant reporting looming? Holdings' complete, categorized records mean no last-minute data-chasing. Each transaction can be traced to its source—receipt, note, cardholder, virtual account—so responses to auditor or funder questions are a snap.

Our team’s experience with nonprofit audits means we’re always ready to help you assemble needed reports, provide explanations, or connect directly with your audit firm (if desired).

Safety and Security on Par With Larger Institutions

Holdings keeps your organization’s sensitive data protected—combining industry-standard encryption, multi-factor authentication, and ongoing security review. Your funds are insured up to $3 million, providing coverage well beyond ordinary bank accounts.

Every action within the system is logged—helping maintain transparency, monitor for unauthorized changes, and support compliance.

Integrations for Seamless Operations

No two nonprofits structure operations exactly the same way. Holdings offers open integrations with leading tools—everything from accounting software to payment platforms—so you never have to drag and drop data manually or worry about lost transactions.

Easily connect donor management, payroll, and program-specific apps, expanding your dashboard’s view without expanding your administrative work.

Migration Support: Don’t Go It Alone

Switching financial systems can be daunting for already-stretched teams. Holdings offers expert migration support—helping you map legacy data, securely move balances, and configure accounts for the way your nonprofit actually works.

Whether you’re moving from a spreadsheet or a big-name ERP, our team is with you every step—minimizing disruption and ensuring continuity.

Customization for Every Stage of Growth

You might start with simple needs—a couple of funds and programs—but your organization will grow and evolve. Holdings is built to flex with you: scale up cardholders, expand reporting, or unlock advanced approval workflows as your team and budget get bigger.

No costly upgrades, no forced migrations—just more capability when you need it. And through every stage, your financial data remains clear, usable, and compliant.

Built for Nonprofit Compliance and Transparency

Holdings doesn’t just “work” for nonprofits; it’s designed around the sector’s unique challenges. Our virtual accounts solve the grant restriction headache. Our cards and expense tracking eliminate the paperwork burden.

Our built-in reporting and approval flows make compliance with federal, state, and funder requirements a natural part of everyday operations—never a year-end scramble.

Flexible Service: DIY or Full-Serve

Some organizations have bookkeepers on staff and just need smarter banking and expense management. Others prefer to offload the back-office entirely. Holdings offers both paths—choose your preferred blend of self-service and professional support.

Easily upgrade (or downgrade) bookkeeping service without losing continuity, so you always have the right level of support for your size and complexity.

How to Get Started With Holdings

Ready to bring your nonprofit’s finances into the future? Here’s how to get started:

1. Visit Holdings and start your nonprofit application online.

2. Gather essential documents: your organization’s EIN, tax exemption letter, board-approved signers, and basic incorporation info.

3. Complete the onboarding wizard, setting up your profile, chart of accounts, and key users.

4. Configure virtual accounts by grant, program, or restriction.

5. Issue cards to staff or volunteers, and enable expense tracking.

6. (Optional) Meet your Holdings bookkeeper and establish monthly bookkeeping support.

From here, you’re ready to bank, manage spend, and stay audit-ready—all in one place.

Empowering Lean Teams to Achieve More

Holdings understands that, efficiency isn’t just nice to have—it’s mission critical. Our tools radically reduce time spent on admin, letting you focus limited resources on what matters most: delivering impact. No more late nights sorting receipts, no more awkward reimbursement conversations, no more dread about board meetings or audits.

Support When You Need It Most

Questions about segmenting a tricky grant? Not sure how to export data for a funder report? Holdings’ support team knows nonprofit quirks and is ready to help. Access resources right from your dashboard—or connect with a real human who understands nonprofit finance inside and out.

Ready for Audit, Growth, and Every New Opportunity

With Holdings, you’re always positioned for growth and ready for scrutiny—be it philanthropic, regulatory, or just a curious board member. By centralizing banking, accounting, and expense tracking with full nonprofit context, you remove risk and add clarity at every turn.

Begin Your Holdings Journey Today

Banking and financial management shouldn’t hold your nonprofit back. Whether your organization is just getting established, managing complex grants, or prepping for aggressive program growth, Holdings is the financial partner that meets you where you are.

Open your account in minutes. Experience zero-fee nonprofit banking. Earn a competitive return on your funds. And finally, get back to focusing on your mission—knowing the financial side is handled.